Northwest College

Payment & Refund Policies

Tuition Payment Policy

Students may pay tuition and fees any time after registering for classes. The deadline for payment in full of all charges (tuition, fees, room, rent, meals) is the first day of the semester.

Bills are emailed/mailed to students on a regular basis. However it isn’t necessary to wait for a bill to pay. View a statement of your account at any time online at nwc.edu/MyNWC. You may also contact the Business Office for balances or other account questions.

Any student with an unpaid balance and not on a payment plan is subject to withdrawal from all classes 30 days after the first drop date. If withdrawn for nonpayment, the student remains responsible for the entire balance owed, with interest charged monthly at a rate of 1 percent (12 percent annual rate). Students with an outstanding balance with the college will not be able to register for a following semester until paid in full or payment arrangements are made.

Unpaid accounts are typically sent to a collection agency for withdrawn students who still have a balance 30 days after withdrawal.

Students residing on campus who have been withdrawn from classes are checked out of their rooms or apartments and their meal plans are discontinued.

Students who register for classes but decide not to attend must notify the Registrar in writing or via e-mail (registrar@nwc.edu) within the first 12 percent of the semester to avoid tuition and fee charges. See the refund policy below or the Semester Class Schedule for specific dates and amounts of refunds.

Refund Policy

Refunds are made by check or direct deposit every Friday. Please be sure the Business Office has your correct address. Please contact the Business Office if you would like your refunds direct deposited to your bank account.

Students who preregister for classes but decide not to attend must notify the Registrar in writing or via e-mail (registrar@nwc.edu) during the first 12 percent of the semester to avoid tuition and fees charges. The effective date of withdrawal is the date notification is received by the Registrar.

Refund Schedule

Students who officially withdraw before 12 percent of the semester has elapsed receive a full refund of tuition and fees. Thereafter, students who withdraw from school or drop classes receive refunds based on the following schedule. Exact dates are in the Semester Class Schedule.

First 12 percent of Semester

100 percent refund of tuition and fees

90 percent refund of residence hall charges. If a student completely withdraws from school, then a 90 percent refund of residence hall charges will be applied.

Meal plans and apartment rent are prorated based upon checkout date. If a student completely withdraws from school, then a prorated refund will be applied to meal plan and apartment rent charges.

First 13-25 percent of Semester

50 percent refund of tuition (fees not refundable)

No refunds of residence hall charges or meal plans, or apartment rent

After 25 percent of Semester

No refund of tuition, fees, residence hall charges, meal plans, or apartment rent

Students who receive Federal Financial Aid are subject to this policy. The Return to Federal Title IV Funds Policy

Military Students who receive Tuition Assistance (TA) are subject to this policy. Military TA Refund Policy

Dropping Courses.*

*Notify the Registrar in writing of your intention to drop a course or withdraw. The drop or withdrawal date is the date written notice is received by the Registrar.

Refunds for classes meeting less than a full semester have a prorated refund period.